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When you are planning a conference that will be attended by speakers of various languages, it can be stressful trying to make sure that everyone is able to enjoy and understand the conference. Fortunately, there are a number of professionals and pieces of professional grade equipment that you can use to make sure that every word is crystal clear for every attendee.

You must begin by asking the right questions of yourself and your translation/interpreting services provider. You must clearly articulate what language and industry specialities will be at play and the type of interpreting you require. What follows is a list of simultaneous translation essentials that will make your multilingual conference or event run smoothly.

A PA System

Most event spaces will come equipped with their own PA system, but this is something you will want to double check when you are securing your space. Any interpretation equipment you purchase or rent will be designed to work with a PA system over which your speakers will be presenting.

Microphones and Headsets

Anyone who is presenting — including the interpreters — must be outfitted with a microphone, and likewise anyone who is in need of an interpreter must be outfitted with receivers and headphones in order to hear the interpreter. More specifically, your interpreters will need professional FM system receivers to ensure clarity and to facilitate the relay of interpretation to your guests.

Interpretation Booths

An Interpretation booth is a small booth, typically six feet wide for one or two interpreters, that will completely eliminate noise so that the interpreters can focus on interpreting and relaying back the words. Depending on the size of the room, you may want a fully enclosed booth or a table-top booth. Also make sure that whichever booth you choose is completely ISO compliant.

Regardless of the size of your event, there are plenty of options at a number of price levels to fit your needs and to ensure that every word is understood by everyone in attendance.